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Association & Member Management Solutions

All-in-one Association Management System

A full suite of robust tools for managing your association. It automates the process of collecting payments, engaging with your members and ultimately driving the growth of your association. Our platform is directly integrated with your website, on the cloud, so that everything is at your fingertips whenever and wherever you need it.

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Exware specializes in high-functionality web solutions for associations and non-profits.

The Exware AMS streamlines and centralizes an association's web-based activities, such as:

  • website management / content management
  • member management
  • member directories
  • event management
  • e-commerce
  • reporting
  • email communications (for Canadian Associations, we have built-in CASL-smart functionality)
  • social networking
  • marketing engagement

Key Components include:

Website & Content Management

  • admins can easily add, edit and delete all web pages and content
  • easily upload documents, photos, videos, sound files, and create galleries

Membership Management

  • New members can sign-up and pay online.
  • New members are automatically posted to a 'New Member' listing and/or added to an online Member Directory.
  • An integrated email system makes the membership renewal process quick & easy:
    • expiration of your membership is automatic, based on your organization's renewal schedule.
    • automatic renewal emails are sent on a schedule.
  • As members apply or renew, an automatic email confirmation is sent.
  • The system automatically enables and disables website logins as members expire and/or archive.
  • A history log of membership status and renewal dates is available to view online or export to Excel at anytime.

Member Engagement Tools

  • accept website content contributions from members, such as forum postings, events, photos, and more.
  • members can edit/manage their own profiles, view account statements, print receipts, network with other members
  • members can subscribe to daily or weekly email digests that feature recent association news and forum postings that "pull" members back to your site.
  • track member event attendance, event popularity and compare events

Event Management

  • quickly post new events to a dynamic event calendar
  • accept on-line registrations for events of any size, from small meetings to international conferences
  • allows for multiple registration types with different fees including early-bird and late registrations.
  • manage overflow registrations and wait lists.
  • manage activities (such as banquets or tours) and sell merchandise or other perks as part of the registration process.
  • communicate with your registrants with automated and custom email blasts.
  • view financial reports, and manage off-line payments.

More components:

Member & Financial Reports

  • drag & drop report builder allows you to create & save member reports
  • view month over month stats of for all saved reports
  • all reports and data can be export

Social Networking Widgets & Tools

  • Facebook like badges
  • Facebook feeds
  • Twitter Followers & Feeds
  • Social Media logos & links

In addition, What's New and Event postings to your website can be post automatically to your Facebook, Twitter, and LinkedIn pages.

Email Blasts & e-Newsletters

  • create targeted recipient groups and send out email blasts
  • preview emails and schedule when to send
  • view sent logs
  • integrated newsletters using MailChimp or Constant Contact

Online Donations

  • Process online donations quickly, easily, and securely

For our Canadian Associations

'CASL-smart' features built-in

  • All emails sent from the system have an 'unsubscribe' link and include the organization's contact info (CASL requirement). 
  • The Email Distribution module is 'CASL-smart' and will only send to people in the recipient list that meet CASL guidelines. The system will show admins a sent log of who it went to and who it didn't go to due to CASL and/or unsubscribes.
  • Admins will be able to bypass the 'CASL-smart' tool by clicking a button that says it's a non-commercial email. NOTE: system will bring up a warning that it is admin's responsibility to ensure CASL laws are being followed (of course, it'll always exclude people that specifically unsubscribed).

Bilingual System: does your Association need a bilingual website and member management system?

  • fully mirrored English/French website and member area, including all member tools/functions
  • emails can be bilingual or language specific
  • admin area is English only

Other modules available:

  • Chapter Management
  • Branch Management
  • Certification / Course Module
  • Paid Content (time limited access to online content)
  • CRM & Prospect Tracking
  • Gift Card / Member Credits
  • Event APP
  • Trade show Booth/ Seat selector
  • E-vite system
  • REST based API (for two-way web-service)
  • Email Advantage - improved bulk email deliverability
  • Google Analytics/Goal Tracking set-up
  • Advanced e-commerce - automatic refunds, recurring payments, payment plans
  • Email Digest
  • Location Finder
  • Messages (Member-to-member messaging)
  • Resource Directory
  • Event ticketing

Book a demo today!